Digital

Matrix news - Announcements device

Further information

Designing your site

 

The 'Coming up' (Announcements) device, used on website home pages, uses an 'Asset Listing' asset, to publish 'News Items' which reside under it.

The device makes visible any 'Matrix news item' assets under it whose status is 'Live'. Once your website has a functioning 'Coming up' device you can follow these instructions to add new 'Matrix news item' assets for display in the device.

Email the UWAs 'Digital' if you do not yet have a functioning 'Coming up' device.

Identify the 'Coming up' feed asset

In the Matrix administrative interface (http://www.yourwebsite.uwa.edu.au/_admin) locate the 'Coming up feed (nested)' asset in your 'Nested Content – open use' folder. This is the 'Asset Listing' asset, which controls the display of the individual 'News Item' assets.

If you cannot find this asset in your 'Nested Content – open use' folder, it may need to be moved there for you by the Website Office. Email UWAs 'Digital', and make this request if necessary.

Screenshot identifying the first step in creating a new 'News Item' asset for the 'Coming up' device.

Display the existing 'News Item' assets

Clicking the small circle to the left of 'Coming up feed (nested)' will display its child assets, including the 'News Items' which are currently live.

Screenshot identifying the second step in creating a new 'News Item' asset for the 'Coming up' device.

Check which 'News Items' are 'Live'

Clicking the 'tick' icon on the top-right of the Asset Map will colour assets according to their statuses. Green assets are 'Live', so you can easily see which 'News Items' are currently active. The up-and-down arrows in the lower-left of the Asset Map will reveal a key for the colours.

Screenshot identifying the third step in creating a new 'News Item' asset for the 'Coming up' device.

Create a new 'News Item' asset

Left-click on the text of 'Coming up feed (nested)' to select ONLY it, and then right-click to open a menu. From the menu, select 'New Child' > News > News Item'.

Screenshot identifying the fourth step in creating a new 'News Item' asset for the 'Coming up' device.

In the 'Create new News Item' screen, fill in the 'News headline' and 'Body' fields; the other fields are not used. Commit. Clicking Commit will bring you to the new 'News item's' Details screen (which is also accessible by right-clicking the News Item asset in the Asset Map and selecting Details). Initially the 'News Item' asset will be locked – click 'Acquire Lock(s)' to edit it.

Screenshot identifying a second aspect of the fourth step in creating a new 'News Item' asset for the 'Coming up' device.

Add a thumbnail image to your 'News Item'

You will see a heading 'Thumbnail', with a subheading 'Current', indicating that currently there is 'No thumbnail attached'. You will need to add an image to each news item here, but first you will need to bring the images into the Images folder of your website.

At this point you will need to find images which are appropriate to use as small thumbnails for your news items. The images need to measure 78 x 78 pixels.

You may be able to reuse images already in the Images folder of your site, resized to the correct dimensions. Otherwise you will need to obtain appropriate images from another source. They should be simple and bold enough to have impact despite their small size. Copyright restrictions should always be kept in mind when obtaining images for use on your site.

Email the UWAs 'Digital' if you need advice on obtaining images for online use.

Going back to the Details screen of your new News Item asset, set a thumbnail image for the news item by clicking 'Change' under 'Thumbnail' and selecting the image you uploaded.

Screenshot identifying the fifth step in creating a new 'News Item' asset for the 'Coming up' device.

Insert a link to the destination page of your 'News Item'

At the bottom of the Details screen, you must also insert a URL for the announcement to link to. Most likely the destination page will be a page in your Matrix site or one you can find in the Asset Map. If so, click 'Change', right-click the destination page in the Asset Map and select 'Use me'.

If the destination page is external to Matrix, enter the full URL under 'URL' (including the protocol part, usually 'http://').

Make 'Live' and confirm your changes

After committing your changes, changing the new News Item asset to 'Live' will make it appear on the home page.

Screenshot identifying a second aspect of the fifth step in creating a new 'News Item' asset for the 'Coming up' device.

The previous set of items may be cached in Matrix or on your browser, so you should append '/_nocache/' to your home page URL to see that your updates have taken effect. That is, preview the home page at http://www.yourwebsite.uwa.edu.au/_nocache/ rather than simply http://www.yourwebsite.uwa.edu.au/.

Check the written content of your announcement and verify that any links it contains are working correctly.

Setting timers on 'News Item' assets

In the Details screen of the 'News Item' asset it is also possible to set timers to make your item appear live at a stipulated point in the future, and then disappear at another stipulated date. This means you can create a News Item in advance, which is relevant to an event or period of time (such as a campaign), and have it appear in your 'Coming up' device automatically.

To set timers, Acquire Locks on the Details screen, leave the 'News Item' 'Under Construction', and set the desired parameters under 'Future Status' heading. From the [Select Status] dropdown menu select 'Live'. From the remaining dropdown menus select the date, month, year and time when you would like the News Item to become live. Ignore the button labelled 'next run', and the other options to the right of this button.

Commit these changes, and now add another timer to make the News Item disappear. From the [Select Status] dropdown menu select 'Under Construction', and from the other dropdown menus set the date, month, year and time when you would like the change to occur. Commit again.

Screenshot identifying the eighth step in creating a new 'News Item' asset for the 'Coming up' device.

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