Creating and editing events

Further information

  • Creating events account
  • Subscribe UWA events mailing list

Contact us

To organise administration rights to an events account, contact UWAs 'Digital'.

After you create a new event, or choose to edit an existing event, you will be presented with the Edit Event form.

Use this to enter full details of the event.

If you are editing an existing event, once you save the changes the event will be submitted again for approval by the calendar administrator.

Selecting the information icons next to each field of the 'Edit Event' form loads a help page in a new browser window. If the Help page does not appear, your browser may be set to block pop-up windows. Check your browser toolbars or consult your browser's Help files to turn off pop-up blockers.

Here are some tips and examples of what to enter in each field.

Event type

Choose an event type from the supplied categories, or select the other option and type your own category in the text field provided.

The event type appears in the heading of the event when it is listed.

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Enter a short title for your event - it must be fewer than 50 characters.

Be sure to use sentence case with capitals only used for the first letter of proper nouns. For example, if you're advertising a play this field might be 'Romeo and Juliet.'

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A brief description of your event, or the tagline associated with it.

Do not enter a web address here – there is a field for that later.

For example, for the play Romeo and Juliet, the summary might be "A timeless tale of two star-crossed lovers".

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Contact for event information

The person or organisation people should contact for more information.

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Email for event information

An email address for the contact person or organisation.

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Phone number for event information

A phone number for the contact person or organisation.

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In this field, you should include details such as:

  • who is in the event
  • what the event is about
  • where it will be held
  • when it will be held.

You should be put all this information in the one sentence.

For example: 'Computer Science staff will star in the play Romeo and Juliet at the Octagon Theatre, UWA, this Friday, 23 September.'

After the first sentence, add two to three more sentences with details such as:

  • who the event is for
  • the time the event starts and finishes
  • costs, such as ticket prices
  • other interesting highlights.

Other things to consider:

  • keep the description to a maximum of five sentences
  • start each sentence on a new line
  • use active voice to help make it punchy
  • avoid flowery language
  • do not use HTML code (it does not work).

Your description must be able to stand alone. That is, it must give the reader the full picture of the event. In some calendars, the only fields that are displayed are the title, summary and description fields.

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A short list of speakers by name, and position if appropriate.

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Location of the event

A short description of the location. For example, 'Octagon Theatre, the University of Western Australia'.

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URL for event information

Make sure you include the https:// prefix, otherwise the link will not work.

For example:

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Date start

This is the first date your event is actively open.

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Date end

This is the last date on which your event is actively open.

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Mail to lists

In this field you can choose how many days before your event you would like details submitted to the UWA events mailing list.

Messages for distribution are approved once daily during University business days.

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Embargo before

Your event will be published on this date.

Before this date, the event details are hidden from everyone except you and the owners of calendars.

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Embargo after

Your event will not be published after this date.

The event will not be deleted, but only you and owners of calendars will see it.

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Leave a comment for calendar administrators. These comments are not published.

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Submitted by

You cannot alter the submitted by field – it is automatically populated with your information.

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Approval ranking

The more calendars on which the event is published, the higher its ranking. The higher the ranking, the more frequently the event advertisement will be displayed.

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