Creating a new article

Further information


Log in

Browse to the area of University News you wish to add an article to, such as Media Statements or Science Matters.

Select Staff login from the second column at the foot of the page and log in using your staff number and Pheme password.
Log in

* If you are already logged in, it will instead say Log out at the bottom of the left-hand navigation.
Log out

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Create article

In the left-hand column select Create News article.
Create new article

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Write a headline

Enter a short title in sentence case. This will form the headline of the news article.

Write a headline

Writing tip: Web users prefer straightforward headlines that describe the contents of the article, rather than word play. Generally, active voice in the form of Who did what suits the headline format. For example, 'University professor helps solve HMAS Sydney mystery'.

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Special sections

If the article is to go in one of the in-depth areas, select the appropriate area from the drop-down menu. Only Marketing and Communications can make this choice.

In depth

There is no need to populate the 'free tagging' box; it is simply there if you wish to describe the nature or content of the article.

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Choose a topic

You can select one or more applicable topics / news channels for the news article. To select multiple topics, hold down the Ctrl key while making your selections. It is not mandatory to choose a topic, but since your story may be relevant to a number of audiences outside your own Newsroom, choosing one or more relevant topics can greatly increase the readership of your story.


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Add an image

To add an image click the Browse button. When the Choose file window appears, locate the image on your computer, click on it to select it, then click Open and Upload.

Images should be sized appropriately before uploading. Newsroom images should be:

  • square
  • 200 to 600 pixels wide
  • GIF or JPG/JPEG format.

After uploading, insert an identical description of the image in the Alternative text and Title boxes.

Marketing and Communications authors only can add a story to the carousel (the rotating image banner on the Newsroom home page) through the Image for frontpage dialogue box. If you think your story is worthy of inclusion, contact Marketing and Communications, and find a larger image to be uploaded to the homepage.

Select an image

Writing tip: Long picture captions can be inserted at the bottom of the story. They identify people and give the photograph context. Avoid stating the obvious. Write captions in present tense. For example, 'Caption: Professor Dale Atkins presents his new research on nanotechnology at the Octagon Theatre.'

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Enter content

Enter the content of the news article in the Body field.

If pasting from Microsoft Word:

  1. Open the Microsoft Word document and highlight the body of the news article.
  2. Select Copy (Edit menu > Copy or Ctrl-C).
  3. In your new University News article, select the Paste from Word button in the toolbar.

paste from Word

Writing tips:

  • Use active voice, past tense for the body.
  • Make sure you cover the questions of who, what, when, where, why and how in the article.
  • Quote sources (such as an academic, researcher, head of school or faculty) to vary the voice of the article and keep it interesting.
  • To avoid confusion, use full dates (such as Monday 23 March instead of next week).

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Insert teaser break

In the Body field, insert your cursor after the first paragraph (or couple of sentences) and click the Separate Drupal Teaser and Body button (last button on row). This will insert a break. All text above the break will appear on the news homepage.

Inset a break

Writing tip: Provide enough information in the introductory paragraph so that it stands alone, and makes the reader want to continue reading.

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Setting groups

The Groups or Audience section allows you to control in which newsroom groups an article will be published . You can also control whether the article can only be seen by subscribed members of those groups or whether it can be viewed publicly. You can only select the groups for which you are a member.

To select the newsroom groups where your article will be published, click on the appropriate groups in the Audience list box (hold down the Ctrl key to select multiple topics).

The Public tick box determines whether news articles are made public (that is, accessible to anyone) or are only available to subscribers. By default the Public box is ticked. To restrict the audience to those selected in the Audience box list, untick the Public box.


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Insert media reference

To provide a contact name for the story:

  1. Type in the name and international telephone number, highlight the name and select Insert/Edit Link.
  2. Type in the address of the contact's profile or email in Link URL field. For example,

Danielle Loiseau (UWA School of Music)  (+61 8)  6488 3994
David Stacey (UWA Marketing and Communications)  (+61 8)  6488 3229  /  (+61 4) 00 700 783

Media reference

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Edit the date

To edit the date of the news article, click the Authoring information link and edit the Authored on field. Click Authoring information again when done.

You cannot set a future date for publication. However, you can change the chronological order in which the article appears by setting a past date.

Edit date

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Choose publishing options

Published must be ticked for the article to go live. If you want to check the article before it goes live, untick Published. 

For Marketing and Communications only:

  1. Click the Publishing options link and check Promote to front page if you wish the article to be visible on the UWA homepage.
  2. Click Publishing options again when done.

Publishing options

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Preview and submit your article

Once you have finished entering the article, click the Preview button to check how it appears. Scroll down to make any amendments.

When you are satisfied, scroll to the bottom and click the Save button to make it live.

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Log out

Log out in left-hand column.

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